PRIVACY POLICY
Momentum Law LLP (“Momentum Law” or “we”) recognize the importance of privacy and the sensitivity of personal information. As lawyers and legal professionals, we have professional obligations regarding the confidentiality of information we receive from our clients within a lawyer-client relationship. We are committed to protecting personal information we hold in accordance with law. This Privacy Policy outlines how we manage personal information and safeguard privacy.
Personal Information
Personal information means information you, or by which your identity could be deduced. It does not include the name, title or business address or telephone number of an employee of an organization.
Collecting Personal Information
We collect personal information in accordance with the applicable law. Generally, we collect your personal information directly from you. Such collection may be done at the start of our relationship or during the course of our representation or retainer.
Sometimes we may obtain information about you from other sources including, for example:
from a government agency or registry;
other professionals who serve you, such as your accountant;
your employer, if we are acting for you at your employer’s request;
other parties or witnesses in the context of litigation;
your insurance company; and
other parties or participants in a commercial transaction.
Consent
In most cases, if we collect, use, or disclose your personal information, we will obtain your consent. Sometimes we will ask for your consent in writing, but in some cases, we may accept your oral consent. Sometimes your consent may be implied through your conduct with us or the nature of our retainer. Should you withdraw your consent, that may impact on our ability to serve you and to maintain our relationship.
Use of Personal Information
We use your personal information to provide legal advice and services to you, to administer our client (time and billing) databases, to build and to maintain the firm’s expertise and knowledge, and to include you in our information distribution and marketing activities. If you tell us that you no longer wish to receive information about developments in the law or our services, you can ask us not to send any further material.
Momentum Law does not disclose your personal information to any third party to enable them to market their products and services without first obtaining express consent from you.
Disclosure of Personal Information
Under certain circumstances Momentum Law may disclose your personal information. Some examples are:
§ when we are required or authorized by law to do so; for example, if a court issues a subpoena
§ when you have consented to the disclosure;
§ in order to comply with the requirements of the Law Society of Ontario;
§ where it is necessary to collect fees or disbursements;
§ if we engage a third party to provide administrative services to us (like computer back-up services, archival file storage, or insurance) and the third party is bound by obligations regarding privacy which are consistent with this policy;
§ in the event of a reorganization, merger by or growth of Momentum Law;
§ if we engage expert witnesses on your behalf; or
§ if we retain another law firm (such as, for example, law firms in other jurisdictions) on your behalf.
Updating Your Information
Since we use your personal information to provide legal services to you, it is important that the information be accurate and up-to-date. If during the course of the retainer, any of your information changes, please inform us so that we can make any necessary changes. We may also periodically inquire of you whether your personal information is accurate and up-to-date.
Securing Personal Information
Momentum Law takes precautions to ensure that your personal information is kept safe from loss, unauthorized access, modification or disclosure. Among the steps taken to protect your personal information are:
office security;
obligation of each lawyer to maintain client confidentiality under the Rules of Professional Conduct of the Law Society of Ontario;
deploying technological safeguards like security software and firewalls to prevent unauthorized computer access or “hacking”; and
internal password and security policies.
You should be aware that e-mail is not an entirely secure medium, and you should be aware of this when contacting us to send personal or confidential information.
Accessing Personal Information
You may ask for access to personal information we hold about you. Summary information is available on request. More detailed requests that require archival or other retrieval costs may be subject to our normal professional and disbursement fees.
Your rights to access your personal information are not absolute. There are a number of situations where we may deny access. If we deny your request for access to, or refuse a request to correct personal information, we will provide a reason or reasons for doing so.
Credit Bureaus
To help us make credit decisions about clients, to try to prevent fraud, and to check the identity of new clients, on occasion we may request information about you from the files of consumer reporting agencies.
Website
Our website contains links to other sites, which are not governed by this Policy. On our website, like most other commercial websites, we may monitor traffic patterns, site usage and related site information in order to optimize our web service. We may provide aggregated information to third parties, but these statistics do not include any identifiable personal information.
Momentum Law does not use cookies nor does Momentum Law use any electronic means to automatically collect personal information from you or your computer; however, web servers used by Momentum Law will automatically collect IP addresses and we may view our web server IP log from time to time to prevent fraudulent acts and possible network attacks.
Requests for Access
If you have any questions, or wish to access your personal information, please contact the lawyer with whom you normally deal or mail us at:
Momentum Law LLP
5 Church Street
Toronto, ON M5E 1M2
Changes to this Privacy Policy
Momentum Laws we may change this Privacy Policy from time to time.
